Annual Accounts
Track your annual accounts filing obligation (Art. 3:47 CSA/WVV)
What Are Annual Accounts?
Annual accounts are the financial documents that every nonprofit (ASBL) must prepare and file each year. They show the financial situation of the organization: how much money it received, how much it spent, and what it owns. This is mandatory, even for very small nonprofits.
Legal basis — CSA (Code of Companies and Associations; WVV in Dutch), Art. 3:47. Every ASBL must prepare annual accounts and file them. The complexity depends on the size of the nonprofit: a micro-ASBL has a very simplified scheme, while a large ASBL must provide a complete dossier with an auditor's report.
Determining the Size of Your Nonprofit
The law distinguishes 3 sizes of nonprofit, based on 3 criteria measured at the close of the fiscal year:
| Criterion | Micro | Small | Large |
|---|---|---|---|
| Annual turnover (revenue excl. VAT) | ≤ 334,500 EUR | ≤ 9,000,000 EUR | > 9,000,000 EUR |
| Balance sheet total (value of all assets) | ≤ 167,500 EUR | ≤ 4,500,000 EUR | > 4,500,000 EUR |
| Average number of workers (FTE) | ≤ 10 | ≤ 50 | > 50 |
- FTE = Full-Time Equivalent. Two half-time workers = 1 FTE.
- If your nonprofit exceeds more than one threshold of the "small" category, it is classified as "large."
- Most nonprofits fall into the micro or small category.
Checklist by Size
The module automatically generates a checklist tailored to your size:
Micro nonprofit (4 steps):
- Simplified balance sheet (a summary of what the ASBL owns and owes)
- Simplified income statement (revenue and expenses)
- Approval by the board of directors
- Filing at the Registry of the Commercial Court
Small nonprofit (8 steps):
- Abbreviated balance sheet
- Abbreviated income statement
- Annexes (explanatory notes)
- Social balance sheet (employment information)
- Board of directors' report
- Board approval
- General assembly approval
- Filing at the Registry
Large nonprofit (12 steps):
- All of the above, plus: auditor's report (an independent auditor who verifies the accounts), filing at the NBB in XBRL format (a standardized digital format), and publication in the Belgian Official Gazette.
Document Tracking
For each fiscal year, you can add references to associated documents (balance sheet, annexes, reports) to centralize the tracking of your dossier in one place.
Lifecycle
| Status | What it means |
|---|---|
| In progress | The checklist is being completed |
| Checklist done | All steps are checked off, ready for filing |
| Filed | The filing has been submitted (date recorded) |
You can revert to "in progress" if needed, or delete a fiscal year entry.
Legal deadline: 7 months — Annual accounts must be filed within 7 months after the end of the fiscal year (Art. 3:47 CSA). For a fiscal year ending December 31, the deadline is July 31 of the following year. Late filing may result in a fine and may engage the personal liability of administrators.
Available starting from the Essentials plan.