Members

Understanding Member Types

Before adding members, here is what the different types mean:

• Full member (membre effectif): a member who has voting rights at the general assembly. This is the most important type of member from a legal standpoint.
• Associate member (membre adherent): a member who participates in activities but does not have voting rights at the GA. Often called an "honorary member" or "supporter."
• Honorary member: an honorary title, generally without voting rights.

Add a Member

1. Open your organization page.
2. In the Members section, click Add a member.
3. Fill in:
   • First name and Last name
   • Role: Administrator, President, Treasurer, Secretary, or Member
   • Member type: Full (voting), Associate, or Honorary
   • Admission date
   • NISS (national register number) — the Belgian national number found on the back of the identity card. Optional but recommended: it is required for the UBO declaration. For non-resident administrators, you can enter a BIS number instead of the NISS.
4. Click Save.

Import Members (CSV)

To add multiple members at once:

1. Click Import CSV in the Members section.
2. Prepare a CSV file (a simple spreadsheet file) with the columns: first name, last name, role, type, admission date, NISS.
3. Upload the file and confirm the import.

Edit or Remove a Member

• Click the edit icon next to a member to update their information.
• Click the delete icon to remove a member.

Export Members

Click Export CSV to download the complete member list in a file you can open in Excel or Google Sheets.

Administrator Warnings — Minimum 3 Required

The platform automatically displays:

• 🔴 Error: fewer than 2 administrators — critical situation
• 🟡 Warning: exactly 2 administrators — monitor closely
• 🟢 Compliant: 3 or more administrators — everything is in order